ESSENTIAL TIPS ON PRODUCTIVITY
This is one big quest of every production Manager or every business owner because enhanced optimum productivity is key to enhanced profits. Lets assume a business model where there is hourly work in place , if the number of units produced by collective team in different process is 100 , and optimum boosting increases the production to 110 , this increase of 10 units is actually 10% of your saved costs of production or enhanced profits.
Rightly said, there’s nothing more important to a small business than its employees. If your employees are happy, their productivity will increase, and that’s exactly what you need to help your business grow. Happy , motivated and trained employees turn in more productivity.
This chart will explain you the productivity cycle better
Making small changes to habits will drastically improve the levels of productivity and office efficiency in your business. This will allow you to get more quality work done in a shorter period of time as well as reduce the amount of time spent on unnecessary tasks.
Here are top tips on how to get the most out of your employees and ensure that their productivity is kept to a maximum:
Click here to read on BUILDING EFFECTIVE TEAMWORK
PROACTIVE MANAGEMENT
It is important to have understand complete business behavior ,how your business is currently operating, and be open to the potential of changing the way you work. It is important to make short-term and long-term lists as it is to prioritize tasks, especially in a small business.
There are several business insights which could be obtained from direct surveys or involving third party agencies, like
How is the working atmosphere?
How contended are the employees from their work and achievement?
What are the Training needs and appraisals?
Is there a better way that staff members could structure their day to enable them to achieve their daily goals? Provide each member of staff with a plan and encourage each to make a list to ensure he or she completes prioritised jobs on time and stays on task all day, resulting in efficient working.
DELEGATE AUTHORITY OR DECENTRALISE RESPONSIBILITIES
Delegation comes with an element of risk, but increased responsibility is important for improving the morale and job satisfaction of your staff. Even the enterprise cannot take wild risks , so it is important o induct training as a regular practice to identify right potential and increase the qualification levels of the team. Give responsibilities to qualified employees that have a proven track record with success in a certain field, and trust that they will perform the tasks well.
If you allow employees the chance to gain skills and leadership experience, it will benefit your company and provide your employees with a sense of achievement and direction in their own careers.
ELIMINATE PRODUCTIVITY KILLERS
There are several productivity killers such as handy mobile phones with social media and internet, coffee breaks, shop floor Noises, colleagues etc. Social media can be a huge productivity killer, but it isn’t practical to have a no-phone policy. Instead, try to keep employees focused and engaged while allowing them breathing room. Encourage employees to turn off their mobiles but free to check their phones during coffee breaks or lunch breaks. Noisy workplace can also be distracting but this can be taken care with some technology embedding. This will ensure that the time spent at their desk is more productive.
SET UP RIGHT PROCESS AND TOOLS
Providing employees with the right tools and equipment is important so they can perform their duties efficiently and on time. There’s nothing more counterproductive than spending time waiting for paperwork to print because you haven’t got a fast printing device.
High-quality, modern programs and equipment make a massive difference not only to the workforce but also to how your company is perceived in employee market place. Save time and effort by using high technology equipments.
IMPROVE WORK CONDITIONS
A comfortable working condition such as clean work place , hygienic break rooms ,welcoming rest rooms and ambience temperatures (temperatures between 68 and 70 degrees F (20-21 C). An environment that’s too hot or too cold distracts from concentration, as employees will spend more time walking around to get use to the environment .Ensure both heating and air-conditioning systems are in working order for when the relevant season comes around or the equal importance is given to the other areas of operations as per international guidelines. Working conditions also include the indirect support the company provides to the employees such as provident fund allowances, state insurance schemes, additional cover of health insurance in case of hazardous nature of job etc.
SET REALISTIC GOALS AND HANDHOLD SUPPORT
A common problem for managers is having no clear, strong sense of whether their employees are high-performing or not. Does your employees need an incentive to stay on track? Help them by offering goals that are achievable. Provide clear direction to supervisors and employees to help clarify expectations. This will help to increase their productivity, as they will have a clear focus and clear goals. Transparent appraisal systems and recognition policies also boost the employee moral to perform.
POSITIVE REINFORCEMENT
Encourage, motivate and reward. Tell employees they are doing a good job and give constructive criticism. Most importantly, offer personal incentives for doing the job well – could they get a free holiday or a free takeout coffee for performing above and beyond their roles?
You should clearly indicate success of one employee to other staff to cultivate a sense of fulfillment to motivate others. When you motivate your employees to work harder and receive rewards in return, they’re more likely to put increased productivity high up on their to-do list.
CREATE HAPPINESS
A stressful workplace will not yield results. Workers that constantly operate under highly stressful conditions are found to be less productive and have higher levels of disengagement and absenteeism … They need to be happy!
Showing employees how much the company appreciates respects and values them on a personal level is gratifying – and often overlooked. Have a system in place to connect the employees on personal front , organizing the annual family get to gather or sending a family cake at home on anniversary or birthday develops the family connect of the organisation in its social approach. Employees engagement can also be increased by giving them additional charge of the ethical committee or employee facility committee who work hand in hand with responsible management to carry out additional activities.
CLOSING NOTE
MORAL BOOSTING is one of the most important tool a management system can adopt and apply, it has to be embedded in the system as a regular approach , acknowledgement of employees by first name or last name itself is one of the best recognition practice as it enhances the feeling of individualism of that employee being called by name. It is an ongoing process to be applied at each level.
